COLLECTION OF PERSONAL DATA

a. Purpose and Legal Basis for Processing

Clinkjobs will collect and process your personal data, which may include sensitive information, primarily for providing job-finding services. We base these services on various legal grounds, such as:

Your Consent

Legitimate Business Interests

Legal Obligations

Contractual Requirements

b. Legitimate Interests

Our processing of your personal data is underpinned by legitimate interests, primarily focused on seeking employment opportunities for you, utilizing the personal information we gather.

c. Data Recipients

Your personal and sensitive data may be shared with:

Clients of Clinkjobs

Relevant regulatory bodies, including HMRC

IT service providers for Clinkjobs

d. Requirement for Data Provision

Providing your personal data is a legal and contractual necessity. For instance, our clients might require this data. Failure to provide it could result in Clinkjobs being unable to offer effective employment agency or business services.

DATA RETENTION

Clinkjobs will retain your personal data for the necessary duration, as dictated by various legal requirements.

Employment Regulations Compliance: In line with the Conduct of Employment Agencies and Employment Businesses Regulations 2003, work-seeker records are kept for at least one year from the creation date or the date of last service provision.

Payroll and Legal Compliance: Payroll, holiday pay, sick pay, and pension records are maintained as per HMRC requirements and relevant tax laws.

Consent-Based Retention: Where we have your consent for processing personal and sensitive data, it’s held in accordance with our retention policy. Post expiry, we’ll seek renewed consent; without it, we’ll cease processing your data.

Retention Periods for Specific Documents:

Work-Seeker Records: Kept for 2 years after last service provision under Conduct Regulations; potentially held for 6 years for contractual claims.

References: 2 years after work-seeker introduction to a client.

National Minimum Wage Documentation: 3 years post the relevant pay reference period (National Minimum Wage Act 1998).

Pensions Auto-Enrolment: 6 years, but opt-out notices for 4 years.

Right to Work in the UK Records: 2 years after employment ends.

Working Time Records: 2 years from creation.

Annual Appraisal/Assessment Records: 2 years from acquisition.

Sickness Records: Internally for 2 years, payroll for 3 years.

Maternity/Paternity/Adoption Pay: 3 years from the relevant tax year.

Criminal Records Checks/Disclosure Barring Checks: Stored for 2 years, adhering to DBS Code and Data Protection Act 1998 requirements.

YOUR DATA PROTECTION RIGHTS

At Clinkjobs, we respect and protect your data privacy rights. These rights include:

Right to Information: You have the right to be informed about how your personal data is processed by us.

Right to Access: You can request access to your personal data that we hold.

Right to Rectification: If your data is incorrect or incomplete, you have the right to have it rectified.

Right to Erasure: Under certain conditions, you can request the deletion of your data.

Right to Restrict Processing: You have the right to ask us to restrict processing your data.

Right to Data Portability: In certain circumstances, you can request a copy of your data in a portable format.

Right to Object: You can object to the processing of your data if it is based on public or legitimate interests.

Right Against Automated Decision Making and Profiling: You have the right not to be subject to decisions based solely on automated processing.

Right to Withdraw Consent: You can withdraw your consent at any time, should you choose to do so.

To exercise any of these rights, please contact us at support@clinkjobs.co.uk.

DECISION-MAKING

At Clinkjobs, we employ automated decision-making in processing your information. For instance, when you submit a CV, we use a sophisticated third-party tool employing semantic and natural language algorithms. This tool extracts data from your CV to create a profile in our database. Your profile may then be matched with job vacancies in our system. However, all matches are reviewed by our staff to ensure your suitability for the role before we make any contact. If you have concerns about this process or wish to opt-out, please feel free to contact us.